Executive Personal Assistant - Leadership Support Role

Are you a highly organized, proactive professional who thrives in fast-paced environments? A leading private organization in Surabaya, Jawa Timur is seeking a Personal Assistant to serve as the right hand and second brain to a senior executive. This is a unique opportunity to be part of a dynamic team in a prestigious company, where you can leverage your skills to support high-level decision-making and drive operational excellence. As an Executive Personal Assistant, you will play a crucial role in ensuring seamless communication, managing schedules, and providing strategic support to the leadership team.

At Private Advertiser, we are committed to fostering a culture of innovation and excellence. Our team is dedicated to delivering exceptional results and creating a positive work environment. By joining us, you will have the chance to grow professionally and contribute to our ongoing success. If you are ready to take on this challenging yet rewarding role, we invite you to apply and be a part of our journey.

📋 Tanggung Jawab Pekerjaan

• Manage the executive's calendar and travel arrangements, ensuring all appointments and meetings are scheduled efficiently.
• Prepare and distribute meeting agendas, minutes, and action items to ensure effective communication and follow-up.
• Coordinate with various departments to gather and analyze information, providing insights and recommendations to support decision-making.
• Handle correspondence and communications, including emails, calls, and meetings, with a high level of professionalism and discretion.
• Assist in the preparation of presentations, reports, and other materials required for executive meetings and events.
• Monitor and manage the executive's office supplies, equipment, and technology, ensuring they are in good working condition.
• Provide administrative support for special projects and events, including event planning, coordination, and execution.
• Assist in the development and implementation of office procedures and protocols to ensure efficiency and consistency.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Administration, or a related field.
• Minimum of 5 years of experience as a Personal Assistant or in a similar administrative role.
• Proven track record of excellent organizational and time-management skills.
• Strong communication and interpersonal skills, with the ability to build and maintain professional relationships.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Familiarity with project management tools such as Trello, Asana, or similar.
• Ability to work independently and as part of a team in a fast-paced environment.
• High level of confidentiality and discretion.

🛠️ Keahlian

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